Supervision Specialist (m/f/d)

Job Responsibilities

1. Project Coordination & Executive Follow-up

• Assist the Vice President of the Europe Region in coordinating and driving strategic initiatives and special projects to ensure timely execution.
• Monitor project milestones, follow up on action plans, identify potential risks, and provide regular progress updates.
• Track management decisions and meeting action items to ensure effective implementation across relevant functions.

2. Executive Calendar & Meeting Management

• Manage the Vice President’s calendar, including scheduling meetings, coordinating appointments, and organizing business travel when required.
• Organize internal and external meetings, prepare agendas, presentation materials, meeting minutes, and follow up on agreed action items.
• Coordinate cross-functional and cross-country meetings to facilitate efficient communication and collaboration.

3. Cross-functional Communication & Resource Coordination

• Act as a key communication bridge between Headquarters and the European regional offices, ensuring efficient information flow.
• Coordinate internal and external resources to support business initiatives and resolve issues that may impact project delivery.
• Facilitate collaboration among different departments and stakeholders to achieve business objectives.

4. Executive & Administrative Support

• Provide comprehensive administrative support to the Vice President, including document preparation, business correspondence, visitor reception, and travel arrangements.
• Prepare management reports, business presentations, and executive briefing materials.

5. Business Analysis & Reporting

• Collect, consolidate, and analyze business data and project updates to prepare regular management reports.
• Identify risks, monitor key performance indicators, and provide recommendations to support management decision-making.

6. Other Responsibilities

• Perform other tasks and special assignments as delegated by the Vice President of the Europe Region.

Qualifications

• Bachelor’s degree or above in Business Administration, International Business, Management, Languages, or a related field.
• At least 3 years of experience in executive support, project coordination, management office, executive office, or a similar role within an international company.
• Strong project coordination and organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and interpersonal skills with proven experience working in a multicultural environment.
• Highly organized, detail-oriented, proactive, and able to work under pressure while maintaining confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Fluent in Chinese, English, and German (both written and spoken), with the ability to communicate effectively in a multilingual business environment.
• Willingness to travel within Europe when required.

• A collaborative and international work environment.

• Opportunities for professional growth and career development.

• Competitive compensation and benefits package.

• Flexible working hours and hybrid work options.

• Modern office facilities and supportive team culture.